6 Things a Good Backup Software Should Do to Make Sure Your Copy is Secure 4 min read

Aspects of a good backup software for filmmakers

A good backup software for filmmakers naturally should simplify the backup procedure (e.g. by creating multiple copies in one run), but it should also let you be fully confident that your copies are complete and verified.

In the following article we will outline some of the criteria that a good backup software should meet, and describe how they are implemented in our on-set data management application Silverstack.

1. Create Hashes

File hashes (also referred to as checksums) are unique strings or numbers computed from files with a certain hashing algorithm. The hashes are unique for every file, and change entirely when something in the file changes – even if it is only the smallest alteration. Therefore file hashes are perfectly suited to make sure a file is identical after it has been copied.

Creating hashes of the files during the copy process, and verifying them afterwards, sets the basis for a secure copy process. Silverstack creates and stores hashes, in order to check if files are identical in every copy location. This check happens during the copy process.

2.  Perform a Separate Verification by Reading All Destinations

The only way to make sure that a file is identical on a copy destination is to read it on the destination, create its hash, and compare it to the hash of the original file.

Silverstack takes care of this process in one- and even multi-destination scenarios, and actively gives feedback about the results. This way the software makes sure that no data is lost at any time.

Silverstack uses the same verification mechanism to detect another potential problem with a process called “Source Verification”. By hashing the copy source once more (while the destinations are verified), reliability problems with the physical camera media can be detected early, and cards can be sorted out before the problem gets bigger.

3. Provide a Simple Status Overview of Verification Completeness

One key aspect in running offload jobs is to always know about the verification status of the offloaded files. In case everything is fine with the copy and the verification is complete, the user should be able to see this positive state. The same way, he should learn about errors immediately.

Silverstack attaches great importance to the transparent display of copy and verification processes, and constantly provides the user with information about what’s currently going on. In a well structured jobs view it is always clear in which part of the copy and verification process a single file is or which progress its current job makes. Consolidating this complexity, a jobs summary, as well as the verification states, make sure a status overview is only one glimpse away.

If any more details are needed the Silverstack library gives insights into a lot of relevant details like e.g. checksum strings or detailed clip metadata.

4. Handle Errors Transparently

Errors can happen at any time. A clip can be corrupted, read and write problems can occur on certain disks, etc. . In these cases it is important to know exactly what’s going on, in order to solve the situation quickly and return to your duties.

Silverstack communicates all errors transparently to the user by giving him a comprehensive jobs summary with successful and failed jobs. In case of an error the user can take action based on the information provided by Silverstack.

5. Follow a Holistic Security Strategy

Professional backup software takes care about data safety on a lot of different levels. It implements processes and measures “under the hood” that you will not notice in daily practice. They all work together to ensure maximum security.

Silverstack for example involves the operating system’s (e.g. macOS’s) file system procedures in its copy process. So for example from application to disk there are several caches involved (mainly to speed up access), and Silverstack tries to make sure all caches are emptied when a file is marked as “finished”.

The software’s internal processes implement patterns that have proven their solid functionality over years. A holistic security strategy with many details under the hood – that are deliberately kept from the user – make Silverstack a convenient backup software for filmmakers.

6. Implement Constant Quality Assurance

As all things digital are changing quickly, a good backup software needs to be kept up to date. It is not only necessary to verify new implementations in all detail but also to make sure that the existing functionality still works e.g. in the context of latest hardware.

Silverstack receives constant quality assurance by our team here at Pomfort. No matter if it concerns testing, code review or anything else, our team constantly makes sure that Silverstack keeps its high security standard over the course of its life.

Clever Media Management for Film Productions

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About the Author
Samuel is a product manager for Pomfort's on-set applications. Usually you can catch him working on new specs for the software products, writing documentation and shooting videos for our products – and sometimes writing blog posts about workflows and equipment.